Getting Started with JobNext

Welcome to the JobNext Help Center. This guide covers everything you need to use JobNext effectively, from logging in to managing construction projects across multiple sites.

What Is JobNext?

JobNext is an ERP platform built for the construction industry. It gives contractors, builders, and facility managers a unified system for preconstruction, procurement, logistics, operations, finance, HR, and equipment management.

Unlike generic ERP systems, JobNext is designed around how construction companies actually work: job-based cost tracking, bill-of-quantity management, subcontractor coordination, site-level material handling, and running-account billing.

JobNext home dashboard showing My Approvals, My Requests, My Workflow, Shortcuts, and status updates — The home dashboard shows pending approvals, open requests, workflow items, shortcuts to common actions, and status updates.

Multi-Tenant Architecture

Each organization gets its own isolated tenant with a dedicated URL (e.g., https://jobnext.aspirtek.com/yourcompany/). Your data is completely separate from other tenants, while still benefiting from shared platform updates.

Modules Overview

JobNext organizes its functionality into focused modules, each accessible from the left sidebar. Here is what each module covers:

Preconstruction

Manage the sales pipeline from lead capture through to contract award. Track prospects on a Kanban board, manage customers, handle tenders, and issue bank guarantees.

Operations

Create and manage jobs (projects), assign tasks, track progress, handle work requisitions, and manage trading activities. The jobs list shows all active projects with their status and key details.

Procurement

Handle the full procurement cycle: maintain a material master, manage vendors and rate contracts, issue RFQs and RFPs, create purchase orders and work orders.

Logistics

Track material movement across sites: material receipt notes (MRN), material issues, stock transfers, issue returns, stock adjustments, cash purchases, and requisitions.

Equipment

Manage your machinery fleet: register machines, handle capital procurement (PR, RFQ, PO, MRN), track requisitions, movements, and site allocations.

HR & Payroll

Maintain staff records with photos and documents, track attendance, manage leave, process payroll, handle timesheets, separations, expense reports, training, and recruitment.

Finance & Accounting

Record transactions, manage site expenses, handle bank guarantees, process tax, and run cost allocations. Includes financial masters setup.

Analytics & Reports

Access SSRS-based reports organized by module: CRM analytics, project analytics, SCM analytics, equipment analytics, finance reports, and HR reports.

Self Service

Employee self-service portal where staff can view their personal details, salary slips, leave balances, attendance records, documents, skills, education, medical information, visa details, and dependents.

Ask AI

An AI-powered assistant built into JobNext that can answer questions about your data and help navigate the system.

Administration

System configuration: manage users, set up approval workflows, configure system settings, maintain master data, define roles and permissions, and review alert logs.

Module Map

Quick reference to all modules in this help site:

Module	Description
Preconstruction	Prospects, customers, contracts, rate schedules, tenders, prequalification, bank guarantees
Operations	Jobs, tasks, trading, work requisitions
Procurement	Material master, vendor directory, rate contracts, RFQ, purchase orders, RFP, work orders
Logistics	MRN, material issue, stock transfers, issue returns, stock adjustments, cash purchases
Equipment	Machines, capital procurement, requisitions, movements, allocations
HR & Payroll	Staff directory, attendance, leave, payroll, timesheets, separation, recruitment, training
Finance & Accounting	Transactions, site expenses, bank guarantees, tax, cost allocation, financial masters
Customer Billing	RA bills, one-time invoices, supply BOQ billing, stage-wise, monthly, combined bills
Subcontractor	Work items, work requisitions, work orders, measurements & progress
Analytics & Reports	CRM, project, SCM, equipment, finance, and HR reports
Self Service	Employee portal for personal info, salary, leaves, attendance, documents
Ask AI	AI-powered assistant for navigating JobNext and querying data
Administration	Users, approvals, configurations, masters, roles, alert log

Who Should Use This Help Site

Administrators — Setting up users, roles, approval workflows, and system configuration
Project Managers — Creating jobs, managing tasks, monitoring project progress
Procurement Teams — Raising requisitions, managing vendors, issuing purchase orders, tracking deliveries
Finance Teams — Recording transactions, managing payables and receivables, tax processing
HR Personnel — Managing staff records, attendance, leave, and payroll
Site Engineers — Recording material receipts, tracking stock, logging equipment usage
Management — Reviewing dashboards, analyzing reports, making data-driven decisions

Tip: How to Use This Guide

If you are new to JobNext, read through Getting Started and Key Concepts first for foundational knowledge. Then jump to the module documentation most relevant to your role.

Getting Help

Ask AI — Use the built-in AI assistant within JobNext for quick answers
In-App Support — Use the help icon to raise a support ticket
Email — Contact your organization's designated JobNext administrator