Capital Request for Quotation (RFQ)
A Capital RFQ is issued to one or more vendors to obtain competitive quotes for equipment purchases. It is typically created from an approved Capital PR and contains the equipment specifications, required delivery terms, and a deadline for vendor responses.
After vendors submit their quotations, the procurement team performs a comparative analysis to select the best offer before generating a Capital Purchase Order.
Navigation: Main Menu → Equipment → Capital RFQ
Key Fields
| Field | Description |
|---|---|
| RFQ Code | Auto-generated unique identifier for the RFQ |
| Source PR | Reference to the originating Capital Purchase Requisition |
| Vendors | List of vendors invited to submit quotations |
| Equipment Items | Line items with equipment descriptions, specifications, and quantities |
| Submission Deadline | Last date by which vendors must submit their quotations |
| Delivery Terms | Required delivery location and timeline |
| Status | Current status (e.g., Draft, Sent to Vendors, Quotes Received, Evaluated, Converted to PO) |
Quotation Comparison
Once vendor quotations are received, the system provides a side-by-side comparison view showing unit prices, totals, delivery timelines, and terms for each vendor. This enables informed decision-making when selecting the winning bid.