Capital Purchase Order
A Capital Purchase Order (Capital PO) is the formal commitment issued to a vendor for the supply of equipment. It is generated after the quotation evaluation process and contains the agreed pricing, delivery schedule, payment terms, and equipment specifications.
The Capital PO serves as a legally binding document between the organization and the vendor. Once the vendor delivers the equipment, a Capital MRN is created to record receipt.
Navigation: Main Menu → Equipment → Capital PO
Key Fields
| Field | Description |
|---|---|
| PO Code | Auto-generated unique identifier for the purchase order |
| Source RFQ / PR | Reference to the originating Capital RFQ or Capital PR |
| Vendor | The selected supplier for the equipment |
| Equipment Items | Line items with equipment descriptions, quantities, unit prices, and totals |
| Total Value | Total purchase order value including taxes and charges |
| Delivery Date | Expected delivery date for the equipment |
| Payment Terms | Agreed payment schedule and conditions |
| Status | Current status (e.g., Draft, Approved, Sent to Vendor, Partially Received, Closed) |
PO Lifecycle
- Create — PO is generated from an approved RFQ or directly from a PR
- Approve — PO goes through the approval workflow
- Send to Vendor — Approved PO is dispatched to the vendor
- Receive — Equipment delivery is recorded via Capital MRN
- Close — PO is closed after full receipt and invoice matching