Requisition & Candidate

JobNext provides two separate but related modules for managing manpower requirements and hiring: the Requisition module tracks open positions and staffing demands, while the Candidate module manages the recruitment pipeline for external hires. Together, they cover the full cycle from identifying a staffing need to onboarding a new employee.

Requisition Module

The Requisition page tracks all open and filled manpower requisitions. Requisitions can originate from approved Mobilisation Requests (MOB type) or be created directly by HR as Ad Hoc (ADH) requisitions for urgent needs.

Filters

Creating a Requisition

1. Navigate to HR & Payroll → Requisition
2. Click the Add Requisition button
3. Fill in the requisition details:

   Field	Description	Required
   Job	The job/project that needs staff	Yes
   Cadre	Staff level required (Worker, Officer, Staff)	Yes
   Designation	Specific role/position needed	Yes
   Quantity	Number of positions to fill	Yes
   Type	MOB (from Mobilisation Request) or ADH (Ad Hoc)	Yes
   Required By Date	Date by which positions should be filled	No
   Notes	Additional requirements or context	No

4. Click Save to create the requisition

Requisition Lifecycle

Candidate Module

The Candidate module manages the recruitment pipeline for external hires. It tracks candidates from registration through to hiring.

Candidate Grid Columns

Candidate Statuses

Adding a Candidate

1. Navigate to HR & Payroll → Candidate
2. Click the Add Candidate button
3. Fill in the candidate's personal details (name, birth date, gender, nationality, qualification, contact information, expected joining date)
4. Click Save
5. The candidate is created with Registered status

Uploading Candidates in Bulk

1. Click the Upload Candidate button
2. Download the upload template and populate it with candidate data
3. Upload the completed file
4. The system validates and imports the candidates with Registered status

Managing the Pipeline

1. Use the Search textbox to find specific candidates
2. Click the Edit (pencil) icon to update candidate details or change status
3. Move candidates through the pipeline: Registered → ShortListed → Accepted
4. When an accepted candidate is ready to join, convert them to a Staff record via the onboarding process

End-to-End Recruitment Workflow

1. Identify Need — Project manager raises a Mobilisation Request or HR creates an Ad Hoc requisition
2. Approval — For MOB requests, the 4-level approval chain processes the request
3. Requisition Created — An open requisition is created in the Requisition module
4. Source Candidates — HR adds candidates to the Candidate module (manually or via Upload)
5. Screen & Shortlist — Review candidates and move suitable ones to ShortListed status
6. Interview & Evaluate — Conduct interviews and assessments
7. Accept — Move selected candidates to Accepted status
8. Onboard — Convert the accepted candidate to a Staff record and allocate to the job
9. Close Requisition — The requisition moves to Filled status once all positions are filled

Best Practices

• Link candidates to requisitions — Track which candidates are being considered for which positions for clear pipeline visibility
• Use Upload for bulk recruitment — When hiring many workers (e.g., for a new project), use the Upload Candidate feature to add them in bulk
• Update status promptly — Keep candidate statuses current so the pipeline view is accurate
• Track expected joining dates — Monitor expected joining dates against requisition required-by dates to avoid staffing delays
• Close filled requisitions — Mark requisitions as Filled once all positions are allocated to keep the Unfilled list clean

Videos

The following videos demonstrate key features and workflows covered on this page.

How to Schedule an Interview.