Transactions

The Transactions section is the central hub for all financial entries in JobNext. It groups 8 sub-sections covering vouchers, cash & bank operations, vendor payables, customer receivables, loan schedules, depreciation, recurring invoices, and salary remittance. Each sub-section has its own dedicated page with detailed workflows; this page provides an overview and covers the three sub-sections that don't have separate pages: Loan Amortisation, Recurring Invoices, and Salary Remittance.

Transaction Sub-Sections

Loan Amortisation Vouchers

Loan Amortisation Vouchers allow you to upload a loan repayment schedule that automatically generates vouchers for each EMI payment, splitting principal repayment from interest expense.

Upload Template Format

Configuration Fields

Upload Process

1. Navigate to Finance → Transactions → Loan Amortisation Vouchers
2. Prepare the Excel file following the template format above
3. Select the Loan, Interest Expense, Pay From, and Job from the dropdowns
4. Drag and drop (or click to select) the upload file
5. Click Process Upload
6. The system creates vouchers for each payment row:
   • DR Loan Account (principal portion) + Interest Expense (interest portion)
   • CR Pay From bank/cash account (total payment)

Recurring Invoices

Recurring Invoices allow you to set up automated periodic invoicing for ongoing charges such as rent, retainers, maintenance contracts, or subscriptions. Once configured, the system generates invoices automatically at the defined frequency.

Recurring Invoice Grid

Setting Up a Recurring Invoice

1. Navigate to Finance → Transactions → Recurring Invoices
2. Click the Edit (pencil) icon on an existing profile to modify, or create a new one
3. Configure:
   • Customer — Select the party to invoice
   • Job — Select the associated job
   • Frequency — Choose Weekly, Monthly, or custom Days interval
   • Amount — Set the recurring amount
   • Currency — Select the currency
   • Start Date / End Date — Define the active period
4. Save the profile
5. Invoices are auto-generated at each cycle interval

Salary Remittance

Salary Remittance is the process of disbursing approved payroll salaries to employees through the Finance module. It creates a payment voucher that discharges the Salaries Payable liability created when payroll was approved.

Remittance Grid

Creating a New Salary Remittance

1. Navigate to Finance → Transactions → Salary Remittance
2. Click New Remittance
3. Select the Pay Month (the payroll period to remit)
4. Select the Salary By method (Bank Transfer, Cash, etc.)
5. Review the list of employees and amounts to be paid
6. Click Save to create the remittance in Draft status
7. Review the draft, then process to generate the finance voucher:
   • DR Salaries Payable (liability ledger) — discharges the payroll liability
   • CR Bank Account — records the outflow of funds to employees

Best Practices

• Use proper voucher types — Select the correct transaction type to ensure accurate ledger postings and clean audit trails
• Allocate every transaction to a Job — Tag every entry to the relevant job or cost center for project-level financial tracking
• Reconcile bank accounts regularly — Perform periodic bank reconciliation (at least monthly) to identify discrepancies early
• Process salary remittance promptly — Complete salary remittance within 2-3 days of payroll approval to avoid delayed payments
• Do not re-upload loan schedules — Uploaded loan amortisation schedules create vouchers immediately; re-uploading causes duplicates
• Review recurring invoices periodically — Deactivate recurring invoice profiles when contracts end to avoid generating unwanted invoices